Apollo Insights shows what happened to your SSSPs over a period: what was created, what came back filled in, what is still outstanding this morning, what has been chased every morning with nothing done, and what the site checks found. Anyone who can open the Apollo dashboard can open it, here:
The page opens on the week so far. Pick a different period from the Period menu (last week, the last four weeks, this month or last month), or set your own dates with the From and To fields, and narrow everything to one or more people with the Person menu. The address in your browser carries the period, the people and the list you are looking at, so a filtered view can be copied and sent to somebody and they will see the same thing.
Pre-starts Against Jobs Started
The bar at the top is the measure we report upwards: of the jobs that started work in the period, how many had a site check filed before work began. The bar is split into checked before the start, checked after it, awaiting a check with a link already out to site, and awaiting a check with no link sent at all. The last of those is the one in red, because it is the one nobody on site has been asked about yet.
The Counts
Under the bar are five counts, and each is a way into the list beneath it. Press Created for the SSSPs created in the period, Filled in for the ones a site check or toolbox talk came back on, Outstanding now for everything overdue, not sent, stale or with a toolbox talk missed as at this morning (an SSSP the office has closed out leaves this list and the morning summary the moment it is), Not actioned for the ones the morning summary has chased every day of the period without anything changing (and links sent to site that were never opened, and toolbox reminders that no talk followed), and Controls absent for the hazards a site check answered as having no controls in place. The pressed count is underlined, and the list below it changes to match.
Every row in the list opens its SSSP, and carries the one-line reason it is there - when it started, who holds the links, how many mornings it has been chased - together with the same stage and toolbox pills the dashboard draws. Open board takes the same filter across to the dashboard.
Over Time and By Person
Over time draws site checks filed against SSSPs created, by day for a period of two weeks or less and by week for anything longer. By person lists everybody on an SSSP that moved in the period - whoever created it, the configured foreman, project manager and safety manager, and anyone holding a live capture link - with how many of their SSSPs were created, sent to site, checked, held a talk, are outstanding and are not actioned. Press a row to narrow the whole page to that person; press it again to let them go.
The Summary Email
The same report can come to you as an email. Press Subscribe in the page header, which opens the Apollo summary dialog, then choose how often and Save. Once you are subscribed the button reads with your choice, for example Weekly report, and shows a lit bell ().
The choices are:
Nonestops the emails.Dailysends every morning, weekends included. A quiet day sends nothing.Weekdaysends every weekday morning. A quiet day sends nothing.Weeklysends every Monday.Fortnightlysends every second Monday.Monthlysends on the first Monday of the month.Quarterlysends on the first Monday of January, April, July and October.
A weekly or fortnightly email covers the period since the last one. A monthly or quarterly email covers the previous calendar month or quarter, from the 1st to the end of the month, so a monthly email sent in October covers September. Each email opens with a short paragraph on what needs attention and carries the counts and the lists with links back to the SSSPs. The full report, with the pre-starts bar, the chart and the by-person table, is attached as a PDF so it can be forwarded or filed. A weekly or longer email always arrives, because a quiet week is worth knowing about too.
The same choice is the Apollo summary row under Email Settings in your account, which is where the link at the foot of each email lands, so you can change how often or stop the emails without opening Apollo. The row shows for anybody who can receive the summary and for anybody who is still subscribed to it. Somebody who administers accounts can also set it for you from your record in ATC.
Note: the summary respects your notification settings. Turning off email notifications for your account, or setting quiet hours, applies to it as well.
If a count on the page does not match what you expected to see, or a summary did not arrive, let us know at support@samconsulting.co.nz.